Read through the constituion below.
As part of Beverley Athletic Club’s compliance with the new General Data Protection and Regulation rules coming into effect on the 25th May a copy of the club Privacy Notice is available here.
As the new laws come into effect, there are some important points for all members and race entrants to note. As you join Beverley Athletic Club you also consent to us using your data for the successful administration of the club, this means that Beverley AC does not need to specifically get your permission to keep in touch with the weekly newsletters. These newsletter are of legitimate interest and can be authorised through contractual agreement or necessity, rather than specific consent, in order to ensure the continued success of our club and the administration of club activities.
As an entrant to a race it is important to understand that, you agree that we may publish your Personal Information as part of the results of the Event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, occupation and age category.
As the new membership year gets under way, it is a timely opportunity to remind all members about the administration of your club. Beverley Athletic Club is an accessible and inclusive club, welcoming runners young, old, novice or experienced. Your committee works for the interest of the club members, our community and running itself. The committee have the same fundamental goals you have……….to enjoy running! All the committee members give up their time for nothing and work extremely hard in order to facilitate races, membership, communications, local events, get togethers, social occasions, branded kit, training and coaching…….…the list is surprisingly long! We do this so you can improve and enjoy your running, feel a benefit to being a member of your club and hopefully make you proud to be part of Beverley Athletic Club wearing the coveted Blue and Gold! To that end your club vest will allow you to flash your allegiance with pride. Don’t forget that in races you are obliged to wear your club vest, with the exception of any charity vests. The committee meet after club run on the first Wednesday of every month generally in ‘The Potting shed’. Within the ethos of our constitution at Section 8.4 (yyyyaaaaaaaawwwwwnnnn!) we are open and transparent and we always welcome feedback and constructive comments from ALL our members. We are here to serve YOU! Please feel free to approach any one of us to have a chat or pass on ideas. Last time I looked none of us breathed fire or had multiple heads!
Some links you may (or may not) find interesting:
Is it really that organised and official? Our Constitution.
Who do you think you are? A list of your committee members.
What do we talk about? Read our AGM minutes.
The title of the Club shall be Beverley Athletic Club
2 AIMS & OBJECTIVES
The aims and objectives of the Club shall be to encourage the practice and development of running at all levels and abilities within an active social and supportive environment.
To organise teams to represent the Club in Championships and Leagues and in other such competitions as decided by the Management Committee.
The Club is affiliated to UK Athletics and Northern Athletics (formally N of EAAA), declaring annually the intention to participate in Road Running, Cross Country Running, and Track and Field and paying appropriate Club affiliation and individual member’s registration fees.
All 1st and 2nd claim Club members will abide by UK Athletics rules (available from Club Secretary).
Membership shall be open to persons who are amateurs as defined by UK Athletics. Minimum age for membership is 9 years within the junior section and 16 in the senior accompanied by an adult until aged 18. Each application, or reapplication for annual membership is to be completed online with payment of the appropriate fee. Membership fees are due 1st April of each year and must be paid prior to that date. Due to the requirement to inform the UKA of membership details as of 1st April each year, which results in individual registration for the 12 months following, members must either renew or otherwise inform the Membership Secretary by that date.
Membership fees will be set for the following year at each Annual General Meeting (AGM).
4 CLUB COLOURS
Club colours are vest, cobalt blue with vertical gold stripe (to be worn in UKA permitted races), blue shorts preferable.
The Management of the Club is vested in a Committee consisting of the following members:- Chairman, Secretary, Treasurer, Race Secretary, Team Captain, Kit Secretary, Social & Trip Secretary, Route – master, Handicap/”Away Night” Rep, Press Officer, Junior’s Coach, Membership Secretary, Race Records and Rankings Statistician and Handicap Statistician.
Where appropriate members can hold more than one post.
All the foregoing shall be elected at the AGM and remain in office until the conclusion of the AGM the following year. Should vacancies occur midterm the Committee are given the right to appoint replacements. The Committee will be supported by sub groups to co-ordinate larger annual club activities, such as Beverley and Walkington 10k events and the annual awards dinner dance.
Other ad-hoc sub-groups may be formed as required.
Sub groups will report to the Committee as requested.
6 THE AGM
The AGM shall be held in the month of Feb of each year for the purpose of:-
- Receiving the Annual Reports of the Committee.
- Receiving the audited Statement of Accounts and Balance Sheet.
- Appoint/reappoint auditors for following year.
- Electing the Officers and Committee for the ensuing year.
- Adjusting as necessary level of Club Membership fees for ensuing year.
- Considering amendments to Club Constitutional Rules of which due notice has been given to all members.
At least 14 days notice shall be given to members of the date, venue and agenda items for the AGM. Each fully paid up member present at the meeting shall have one vote. The AGM shall be considered legal* if 33% of its members (1st, 2nd and social combined) attend. (* From the UK government Charities commission.)
7 CLUB FUNDS
The Chairman, Treasurer and Secretary shall serve as trustees for banking purposes with any two signatures being required for withdrawals from the club’s bank account. The Treasurer is to ensure that club accounts are independently audited annually prior to the AGM.
8 COMMITTEE MEETINGS
- Frequency. Committee meetings are to be held monthly on the first Wednesday of each month.
- Function and Quorum. The Committee shall transact the day-to-day business of the Club. Business shall only be transacted when at least six members are present. In the Chairman’s absence those present will nominate an acting Chairman for that particular meeting.
- Voting Rights. All Committee Members present shall have one vote on any issue, except the Chairman who shall only have a casting vote. Proposals shall be carried or defeated by simple majority. Proxy voting is not permitted.
- Members Representation A Club member wishing a matter to be considered by the Committee should approach a Committee Member. The matter will then be raised on their behalf or if they so wish they are invited to attend the next meeting and put forward their own case. Additionally, by prior arrangement Club members are most welcome to “sit in” on Committee Meetings.
The Club shall not be dissolved except by the consent of 75% of the fully paid up first claim senior members. In the event of dissolution the Club’s assets are to be disposed of as recommended by a Committee approved at the AGM or at an Extraordinary AGM consenting to dissolution. This Committee should be advised by the independent auditor for the year in question.
10 ITEMS NOT COVERED IN THE CONSTITUTIONAL RULES
The Club Committee shall have the authority to deal with such matters.
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